Present:

Bob Cotter - GGFC / Rick Adamson - GGFC / Frank Denier - EBFG / Greg Massialas - MasF / Janel Obenchain - GGFC / Chuck Lucasey - GGFC / Mike Pederson - GGFC / Eric Dew - Stanf / Maureen Griffin - GGFC / Paul Soter - GGFC / Beau Mitchum - HFC / Elizabeth Earls - SPFA / Peter Burchard - HFC / Glenn Willette - SPFA /

• Item 1: Election of Officers
  Chair: Eric Dew
  V-Chair: Glenn Willette
  Secretary: Susan Keyes
  Treasurer: Del Mastrangelo
  Exec Comm:
       Greg Massialas -MasF This e-mail address is being protected from spam bots, you need JavaScript enabled to view it
       Chuck Lucasey -GGFC This e-mail address is being protected from spam bots, you need JavaScript enabled to view it
       Frank Denier -EBFG This e-mail address is being protected from spam bots, you need JavaScript enabled to view it
       Beau Mitchum -HFC This e-mail address is being protected from spam bots, you need JavaScript enabled to view it
       Karen Ladenheim -SPOR This e-mail address is being protected from spam bots, you need JavaScript enabled to view it
       Michael Pacheco -SFA This e-mail address is being protected from spam bots, you need JavaScript enabled to view it
• Congress:
       Greg Massialas -MasF
       Paul Soter -GGFC
       Eric Dew -Stanf
       Mike Pederson -GGFC
       Michael Pacheco -SFA
       Maureen Griffin -GGFC
       Janel Obenchain -GGFC

Item 2: Approval of 2000-2001 annual meeting minutes
Motion to allow exec committee to approve the 2000-2001 annual meeting minutes. Maureen Griffin seconds. Unanimous approval.

Item 3: Approval of the financial statement for the 2001-2002 year.
Motion to accept the financial statement for the 2001-2002 year. Greg Massialas seconds. Unanimous approval. Will move some amount into the savings account.

Item 4: SFUHSD Fencing program and monies distribution to referees
Give this task to Beau Mitchum.
(Note: Since the meeting, the issue of issuing checks for referees has been settled as Michael Gong has sent a request for checks to Ed Hon, former division treasurer.)

Item 5: USFA non-profit and 501(c)(3) status for divisions and sections.
Janel Obenchain and Paul Soter will generate a document detailing what the USFA program is, and make a comparison among the following:

• Joining the USFA non-profit status
• Create our own 501(c)(3)
• Do nothing anything at all

Item 6: Improving refereeing infrastructure.
Peter Burchard and Greg Massialas will create and run a series of referee clinics. Cap of $2000, $100 per new referee with a 5 (or higher).

Item 7: New Technology for voting -- update the bylaws to allow for NT voting.
Modify the bylaws. Appoint a committee as the bylaw revision committee. Rick Adamson will look into the revisions. Set a deadline of January 30, 2003. Susan Keyes will assist.

Item 8: New items from the floor:
Greg Massialas: Want consistent format for all division qualifiers and championships. Suggested format (by a vote of the attendees):

Event Size Format

Other formats under consideration, but were voted down included:

• 1 round of pools, 100% to DE no repechage (3 votes)
• 1 round of pools, 100% to DE with repechage to final of 8 (4 votes)

Motion: All Division Qualifiers are $20.00 individuals, $48.00 for team events. Beau Mitchum seconds. Unanimous approval.

Restatement of division events process:
Division will buy medals and sell to clubs. Host clubs will get referees and pay for their services.

Maureen Griffin: Want to move from Nov 24 to 23 for Junior and cadet women's epee. (No objections as division schedule for JO qualifiers are not set for the day-to-day events.)

Rick Adamson: Allow division clubs to hold division sanctioned events above and beyond the Bay Cup events. Motion: Must require 30 days prior notice to sanction tournaments in the NorCal division. Maureen Griffin seconds. Unanimous approval.

Meeting adjourned: 5:00PM