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NOVEMBER 20, 2004, 4:25 PM
ATTENDING MEMBERS:
- Elizabeth Earls ? Vice Chair
- Tomek Amborski - Chair
- Glenn Willette - Treasurer
- Eric Dew
- Anna Estrada
- Nick(GPS)
- Gavin(GPS)
- Dylan Bethel
- Anthony Joslin
AGENDA
- Election of Secretary
- Approval of 2004 Bylaw Revision
- Pre-registration for Qualifying Events
- Fees for Qualifying Events
Proposals from the
membership regarding the 2005-2006 edition of the Bay Cup
Required quorum of seven
members was met and therefore the meeting was called to order by the Chair.
ELECTION OF SECRETARY
Anna Estrada nominated by
Glenn Willette. Nomination seconded by
Elizabeth Earls. There were no further
nominations. Anna Estrada was unanimously
elected by an oral vote.
FEES FOR JO QUALIFIER
Elite Three Muskateers had
requested that they be allowed to charge an entry fee of $25.00 for the JO
Qualifier they would hold in December.
Since the issue was part of
the discussion that involved the changes to Article III of the bylaws, we
proceeded with the discussion of Pre-Registration and then returned to the
subject of this entry fees after discussion and vote on the bylaws.
PRE-REGISTRATION FOR SANCTIONED EVENTS
The idea of
Pre-Registration originated because it would better equip hosting clubs the
ability to determine how many refs they would have to hire for a tournament
making the tournament more efficient and fairer to the fencers. There was unanimous agreement that
pre-registration is desirable and should be allowed.
Hosting clubs can determine
what the early registration entry fee will be, i.e. how much of a discount a
fencer will receive for pre-registration, the maximum fee allowed by the
division being the entry fee that is paid for those registering for an event
the day of the event.
CHANGES TO BYLAWS
Changes were adopted as
posted on the website with the exception of Article 3.1 which was adopted as
follows
Article
3.1. Entrance fees for competitions affecting qualification paths to national
events, conducted by or under the auspices of the Division, or within the
territory of the Division (with the exception of competitions run by USFA or
Pacific Coast Section), shall meet the guidelines set by the Division for the
current season, or get a specific approval from the Executive Committee.
FEES FOR SANCTIONED TOURNAMENTSIt was agreed that the
maximum entry fee for any tournament sanctioned by the Northern California
division during the current seasons will be $20.00. Since the JO qualifier must
be a sanctioned tournament, Elite Three Muskateers will not be allowed to
charge an entry fee of over $20. They
can determine what their
pre-registration fee will be.
Fencers that have
pre-qualified for Junior Olympics will be allowed to fence at the tournament
for a $5.00 entry fee. The division
will compensate the hosting club $5.00 for each pre-qualified fencer
participating at this lower entry fee.
Guidelines for entry fees
will be set each year at the time that officers are elected.
PROPOSALS FROM MEMBERSHIP FOR 2005-2-006 BAY CUP
Normally Eric
has begun to poll members around February to see what events they want to have.
As the Bay Cup
has grown, the Division would like a more structured form of input that would
allow everyone to participate more fully.
Therefore it
was decided that Eric will hold a meeting in mid April with the three division
chairs (or a representative designated by the chair) to determine what the
structure of the events will be for the 2005-2006 season.
Tomek will call
an executive committee meeting in January, and part of that agenda will be a
discussion of next season?s Bay Cup. Since under the new bylaws the executive committee will include a
representative from each club, this will be a good opportunity to get input
from the whole division.
MEETING WAS
ADJOURNED AT 5:25 |
