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June 28, 2008
Halberstadt Fencers Club
The meeting was called to order by Martha Young, Division Chair, at 5:31 pm
A quorum was achieved.
Present were Martha Young, Maureen Seller, Sandor Mandoki, Harold Hayes, Samantha Ross, Chloe Soroquere, Jonathan Jefferies, Edmond Hon, Maureen Griffin, Robert Cotter, Mikol Ryon, Ryan Wellman, Charles Lucassey, Marci Dillon, Mike Patterson and Jim Liebich. A quorum was achieved.
The proposed agenda included (1) Approval of the 2007 Annual Membership Meeting Minutes, (2) Nominating Committee Report, (3) Elections of Officers and Members of Congress, (4) Treasurers report, (5) Proposed Amendments to by-Laws, (6) Old Business,(7)
New Business:
The June 24, 2007 Annual Membership Meeting minutes were approved unanimously.
Nominating Committee report:
No one from the Nominating Committee was in attendance. Martha Young advised that the proposed slate for officers remained the same as last year.
Election of Officers and Representatives to the USFA Congress:
No nominations from the floor were made for any of the Officers positions. Running unopposed, Martha Young, Samantha Ross, Ed Hon and Chloe Soroquere were unanimously elected to the Executive Officers positions of Chair, Vice-Chair, Treasurer and Secretary, respectively.
Due to its large membership size (630 members in 2007), the Northern California Division can elect 8 representatives to the USFA Congress. The following representatives were proposed and elected unanimously:
- Martha Young
- Maureen sellers
- Jonathan Jefferies
- Robert Cotter
- Marci Dillon
- Sandor Mandoki
- Samantha Ross
- Eric Dew
Treasurers reports:
Ed Hon, Treasurer, and Chloe Soroquere, Secretary, advised that no payment for membership fees had been received from the USFA thus the only new income for the 2007-2008 season was a grand total of $331.20 from interest income on savings. For that period, total expenses were $6,613.90, which included $4,953.34 for a new medal supply and $1,248.58for observer fees, resulting in a net deficiency of $6,282.70. $3,000 was transferred from savings to cover expenses. We expect to receive membership fee payments from the USFA in the near future. For that period, Northern California Deposit accounts balances were as follows:
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Checking |
Savings |
| Date: 7/31/05 |
Beginning Balance: |
$7,028 |
$14,200 |
| Date: 7/31/06 |
Ending Balance: |
$5,048 |
$14,500 |
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Excess/ (Deficiency): |
($1,980) |
$300 |
Proposed Amendments to By-Laws:
Nothing was proposed.
Old Business:
Noold business was brought up.
New Business:
Martha Young asked if anyone had any objections to the Northern California Division continuing to support and participate in Bay Cup events. Attendees had no objection as long as Northern California Division events are not second to Bay Cup events. First Motion made and approved: The Northern California Division will support and participate in Bay Cup events and will vote on sanctioning Bay Cup events after the events have been assigned to specific venues. Robert Cotter and Maureen Griffin brought up discussion around a motion made and approved during the November 5, 2006 Executive Board meeting. The section of the motion being discussed read as follows: For proper sanctioning, the requested event date must be at least 2 weeks before or after any same weapon event already scheduled by the Division, Bay Cup or other member club. The requesting club must provide specific details about the planned event, including, date, time, location, registration fees and prizes. The Secretary will notify (via email and mail, as needed) the Executive Board of the request for approval upon receipt and a decision will be rendered to the requestor within a week of receipt. Upon approval, the event details will be posted to the Northern California Division and Bay Cup websites for proper notification to the membership. Second motion made and approved: Remove the 2 weeks timeframe mandated by the above rule for the Executive Board to consider and approve sanctioning of a Northern California Division club event. The event sanctioning should not be based on the timeframe related to another already scheduled event, but merely on the value of the event to the Divisions fencers. Harold Hayes requested that the Division provide clearer rules for running qualifier events, specifically related to event format. Officers agreed that observers and the clubs running the events will be provided with documents that will clearly describe how the events must be run and re-iterate the USFA qualifier rules. Harold Hayes also asked that all Northern California Division sanctioned and qualifier events be run under the USFA published rules, including the rule that prevents coaching to occur during pool bouts. Martha Young advised that she will research the USFA coaching rule and distribute the information to all attendees.
The meeting was adjourned at 6:40 pm. |
